When registering a company in the United States, the type and name of the documents issued may vary depending on the state and the company’s structure. Below is an explanation of each document and its purpose:
🏛 State Registration Documents
Depending on the state, you will receive one of the following documents:
- Articles of Incorporation
- Articles of Organization
- Certificate of Formation
- Certificate of Organization
These documents prove that your company has been officially registered with the state. They typically include:
- Company name
- Registration date
- Registered agent
- Business purpose or activity
- (In some states) Names of administrators
📌 This document is issued immediately after the company is formed.
🧾 Internal Company Documents
Depending on the business structure:
- LLC: receives an Operating Agreement or Members Certificate
- Corporation: receives Bylaws, Minutes of Organizational Meeting, or Share Certificates
These documents are essential for the internal management of the company. They:
- Outline agreements between members
- Define each member’s ownership and responsibilities
- Act as a “manual” containing all essential company information
⚠️ Note: Company ownership is not registered with the state. Therefore, these documents are issued after the company is formed and once the EIN is available.
🧾 EIN Letter (IRS)
The CP565 letter (or 147C letter) is issued by the IRS and includes the Employer Identification Number (EIN) — your company’s tax ID.
The EIN is required to:
- Open a business bank account
- File taxes
- Operate legally in the U.S.
📧 Document Delivery
Once the process is complete, all documents will be sent to you by email under the subject "Company documents".
⏳ If the process is still ongoing, you will receive the files as soon as the company is officially registered and the EIN is issued.
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